Documentation Index

Fetch the complete documentation index at: https://docs.callforpaper.org/llms.txt

Use this file to discover all available pages before exploring further.

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Registration Settings

Configure how attendees register for your event, including pricing tiers based on deadlines, attendee categories, and optional extras.

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Accessing Registration Settings

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Registration Types

Registration types define attendee categories with different access levels and pricing. Common examples include Author, Attendee, Student, or Industry Professional.

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Adding a Registration Type

1. Click Add Type in the Registration Types section.
2. Fill in the details:
   • Name — Label shown to attendees (e.g., “Author”, “Student Attendee”)
   • Description — Brief explanation of what’s included
   • Requires Accepted Paper — Check if only authors with accepted papers can select this type
   • Visible — Toggle whether this type appears publicly
   • Allow Addons — Enable optional extras for this registration type
3. Click Save.

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Time Windows

Time windows enable deadline-based pricing, rewarding early registration with lower fees.

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Adding a Time Window

1. Click Add Window in the Time Windows section.
2. Configure:
   • Name — Label like “Early Bird”, “Regular”, or “Late Registration”
   • Start Date — When this pricing period begins
   • End Date — When this pricing period ends
3. Click Save.

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Pricing Rules

Pricing rules connect registration types to time windows with specific fees. Each combination of type, window, and student status needs its own rule.

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Creating a Pricing Rule

1. Click Add Rule in the Pricing Rules section.
2. Select:
   • Attendee Type — The registration type this price applies to
   • Time Window — The deadline period for this price
   • Student? — Check for student-discounted rates
   • Registration Fee — The amount in USD
3. The rule saves automatically when you click Save Settings.

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Addons

Addons are optional extras attendees can purchase during registration, such as workshop access, gala dinners, or printed proceedings.

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Adding an Addon

1. Click Add Addon in the Addons section.
2. Configure:
   • Name — What the addon is (e.g., “Workshop Access”, “Conference Dinner”)
   • Price — Cost in USD (set to 0 for free addons)
   • Available To — Restrict to specific registration types or leave open for all
   • Capacity — Optional maximum number of slots
3. Click Save.

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Constraints & Policies

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Paper Coverage Policy

Control how registrations relate to paper submissions:

• One registration = One paper — Each author must register separately for each accepted paper
• One registration = Multiple papers — A single registration covers multiple papers (set the maximum)

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Camera-Ready Triggers

These options control when authors can upload final versions of their papers:

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Refund & Cancellation Policy

Enter your event’s refund terms in the text area. A clear policy builds attendee confidence. Enable Allow Transfers if registered attendees can transfer their registration to another person.

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Publishing Settings

Settings start in Draft status. When you click Save Settings, they become Published & Active and apply to your event registration page.

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FAQ

Q: Can I change pricing after attendees have registered? A: Yes, but changes only affect new registrations. Existing registrations keep their original pricing. Q: How do I offer student discounts? A: Create pricing rules with the Student? checkbox enabled at a lower rate. Students select this option during registration. Q: What happens if no time window is active? A: Attendees see windows without date restrictions (like a “Standard” fallback) or no pricing if none match.

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Related Guides

• Creating an Event
• Creating a Call for Papers