Documentation Index
Fetch the complete documentation index at: https://docs.callforpaper.org/llms.txt
Use this file to discover all available pages before exploring further.
Review Settings
Configure how the peer review process works for your event, including anonymity levels, reviewer assignments, and decision options.
Accessing Review Settings
Open your Event Dashboard.
Navigate to Settings → Review Settings.
Anonymity & Review Model
Control how author and reviewer identities are handled during the review process.
Review Blindness
| Option | Description |
|---|
| Single-blind | Reviewers can see author names; authors cannot see reviewer names |
| Double-blind | Neither party knows the other’s identity (strict anonymity) |
Reviewer Identity Visibility
Choose when reviewer identities are revealed to authors:
- Hidden from authors — Reviewers remain anonymous throughout
- Revealed after acceptance — Authors see reviewer names only after their paper is accepted
- Always visible — Open review where authors can see who reviewed their work
Reviewer Assignment
Assignment Mode
| Mode | How It Works |
|---|
| Manual only | Chairs assign each reviewer to submissions individually |
| Fully automatic (Smart Distribute) | System assigns reviewers based on availability and workload |
| Hybrid System | Automatic suggestions with manual approval by chairs |
Workload Settings
- Minimum Reviewers — Target number of reviews per submission (e.g., 3 reviewers per paper)
- Cap per Reviewer — Maximum submissions a single reviewer can be assigned
Track-Based Assignment
Enable this option to restrict reviewers to submissions within their assigned tracks only. Useful for large conferences with specialized topics.
Feedback & Visibility
| Setting | Who Sees It |
|---|
| Comments to Authors | Authors receive this feedback with the decision |
| Internal Notes | Only visible to chairs and other reviewers |
| Confidential Notes | Private remarks for the editor/chair only |
Editing Window
Control when reviewers can modify their submitted reviews:
- Open until review deadline — Reviewers can edit anytime before the deadline
- Locked automatically after deadline — No changes after the review period ends
- Manual unlock by Chair only — Reviews are locked; chairs can unlock individually
Decision Visibility
Define when reviewers can see other committee members’ reviews:
- Never see other reviews — Complete isolation between reviewers
- After submitting own review — Access to others’ reviews only after completing your own
- Only after review phase concludes — All reviews visible once the phase ends
Decisions & Rebuttals
Available Outcomes
Select which decision options chairs can apply to submissions:
- Accept — Paper accepted as submitted
- Reject — Paper not accepted
- Accept (Minor Revisions) — Accepted with small changes required
- Accept (Major Revisions) — Accepted conditionally with significant changes needed
Include revision options if your event allows authors to improve their work before final acceptance.
Rebuttals
Enable rebuttals to give authors a chance to respond to reviewer feedback before final decisions.
- Enable Rebuttals — Toggle on to allow author responses
- Rebuttal Word Limit — Set a maximum word count (e.g., 500 words)
Integrity & Quality
Conflict of Interest (COI) Rules
- Prevent Self-Review — Automatically blocks reviewers from being assigned their own papers
- Manual Override — Allows chairs to bypass COI blocks when necessary (use with caution)
Review Quality Controls
- Minimum Feedback Length — Require a minimum word count for valid reviews (e.g., 10 words)
- Flag Low-Effort Reviews — System automatically flags reviews that appear generic or too brief for chair review
Low-effort reviews can undermine the integrity of your peer review process. Consider requiring meaningful feedback with a reasonable minimum length.
FAQ
Q: Can I change review settings after reviewers have started?
A: Yes, but changes only affect future behavior. Already-submitted reviews follow the rules in place at submission time.
Q: What’s the difference between Internal Notes and Confidential Notes?
A: Internal Notes are visible to all reviewers and chairs. Confidential Notes are visible only to chairs/editors—useful for sensitive comments.
Q: How does automatic assignment work?
A: The system distributes papers based on reviewer availability, existing workload (respecting the cap), and track assignments if enabled.
